If you have time, edit your favorites right away and save them to your final folder. Edit on the Fly - Your favorite shots will be fresh on your mind as soon as you finish the shoot.You could even label your bins by theme, like “engagement session” or “newborn shoot.” Consolidate Props for Transport - Shave minutes off setup and takedown time by putting several props into clear or labeled bins you can easily grab and bring along.
If you’re able, get there a few minutes early to prepare. Build in Time for Setup and Takedown - When accepting bookings, allow time to set up and take down any props you may be using.Schedule photography sessions and collect payments with a sign up. Sometimes your perfectly planned shot won’t work, and it’s better to find out ahead of time than when you’re on the clock with a client. Take your camera for a few test shots if you can. Visit the Location Before the Shoot - Go at the same time of day you’re planning your shoot so you can get an idea of lighting, shadows and how many people will be around.Print or write out your schedule and bring it to the shoot in case your smartphone battery dies. This can especially come in handy when shooting a family or other larger group (for example: all family members, just children, just parents, etc.). Create a Shot List Ahead of Time - Get the most out of your session by creating an itinerary of shots and poses for each shoot.Minimize Travel Time - If you’re shooting multiple clients at several locations throughout the day, try to schedule bookings in a way that won’t have you zipping back and forth across town.For example, you could allocate Tuesdays and Thursdays for shoots and Mondays and Wednesdays for in-office tasks like editing. Organize Your Week - Rather than filling every day with a hodgepodge of plans (an in-studio shoot followed by editing followed by an on-location shoot, etc.), consider organizing your week in chunks of time.Of course, be ready to be flexible if your proposed time slots do not work with your client’s schedule. Offer Set Dates and Times for Bookings - Cut down on back-and-forth with clients by suggesting a few dates and times that work for you, instead of leaving the conversation open-ended.Here are 20 appointment scheduling tips to improve your next session.
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Fortunately, with a few productivity tweaks and a vast internet full of tech resources, it’s easier than ever for photographers to run their businesses smoothly. But the pros know that getting bogged down with administrative tasks like scheduling can take the fun out of snapping the perfect shot. It’s simple in theory to start a photography business - pick up a camera and start snapping.
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